This document provides details on typesetting and layout requirements pertaining to final manuscript
submission to Northeast Journal of Complex Systems (NEJCS).
-
Begin your paper with a title, author names, their affiliations, and an abstract, followed
by the main text.
-
Do not include page numbers, headers, or footers. These will be added by the editors.
-
Write your article in English.
-
Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word,
RTF, or PDF files are accepted).
-
Page size should be 8.5 x 11-inches.
-
All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your
tables and figures.
-
Single space your text.
-
Use a single column layout with both left and right margins justified.
-
Font:
-
Main Body—12 pt. Times or the closest comparable font available
-
Footnotes—10 pt. Times or the closest comparable font available
-
If figures are included, use high-resolution figures.
-
Copyedit your manuscript.
-
When possible, there should be no pages where more than a quarter of the page is empty
space.
Additional Recommendations
Indenting, Line Spacing, and Justification
Indent all paragraphs except those following a section heading. An indent should be at least 2
em-spaces.
Do not insert extra space between paragraphs of text with the exception of long quotations,
theorems, propositions, special remarks, etc. These should be set off from the surrounding text
by
additional space above and below.
Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or
beginning
a page with the last line of a paragraph).
All text should be left-justified (i.e., flush with the left margin—except where indented).
Where
possible, it should also be right-justified (i.e., flush with the right margin). "Where
possible"
refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of
justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they
achieve right justification by inserting too much white space within and between words). We
prefer
flush right margins. However, it is better to have jagged right margins than to have flush right
margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.
Language & Grammar
All submissions must be in English. Except for common foreign words and phrases, the use of
foreign
words and phrases should be avoided.
Authors should use proper, standard English grammar. The Elements of Style by William Strunk,
Jr.
and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides
(e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.
Article Length
Because this conference publishes electronically, page limits are not as relevant as they are in
the
world of print publications. We are happy, therefore, to let authors take advantage of this
greater
"bandwidth" to include material that they might otherwise have to cut to get into a print
journal.
This said, authors should exercise some discretion with respect to length, especially given that
reviewers generally prefer reading short, concise, right-to-the-point manuscripts.
Colored figures
Set the font color to black for the text. We encourage authors to take advantage of the ability
to
use color in the production of figures, maps, etc., however, you need to appreciate that this
will
cause some of your readers problems when they print the document on a black & white printer. For
this reason, you are advised to avoid the use of colors in situations where their translation to
black and white would render the material illegible or incomprehensible.
Emphasized text
Whenever possible use italics to indicate text you wish to emphasize rather than underlining it.
The
use of color to emphasize text is discouraged.
Font faces
Except, possibly, where special symbols are needed, use Times or the closest comparable font
available. If you desire a second font, for instance for headings, use a sans serif font (e.g.,
Arial or Computer Modern Sans Serif).
Font size
The main body of text should be set in 12pt. Avoid the use of fonts smaller than 6pt anywhere in
your manuscript, including figures and tables.
Foreign terms
Whenever possible, foreign terms should be set in italics rather than underlined.
Headings
Headings (e.g., start of sections) should be distinguished from the main body text by their
fonts.
Use the same font face for all headings and indicate the hierarchy by reducing the font size.
There
should be space above and below headings.
Main text
The font for the main body of text must be black and in Times or closest comparable font
available.
Titles of scholarly/creative work
Whenever possible, titles of books, films, artworks, etc., should be set in italics rather than
underlined.
Footnotes
Footnotes should appear at the bottom of the page on which they are referenced rather than at
the
end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they
should be single spaced, and there should be a footnote separator rule (line). Footnote numbers
or
symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes
are
probably better handled in an appendix. All footnotes should be left and right-justified (i.e.,
flush with the right margin), unless this creates awkward spacing.
Tables and Figures
To the extent possible, tables and figures should appear in the document near where they are
referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the
use
of overly small type in tables. In no case should tables or figures be in a separate document or
file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and
right)
in both portrait and landscape view.
Mathematics
Roman letters used in mathematical expressions as variables should be italicized. Roman letters
used
as part of multi-letter function names should not be italicized. Whenever possible, subscripts
and
superscripts should be a smaller font size than the main text.
Short mathematical expressions should be typed inline. Longer expressions should appear as
display
math. Also expressions using many different levels (e.g., such as the fractions) should be set
as
display math. Important definitions or concepts can also be set off as display math.
Equations should be numbered sequentially. Whether equation numbers are on the right or left is
the
choice of the author(s). However, you are expected to be consistent in this.
Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity
of
the manuscript, but it will also help insure that it displays correctly on the reader's screen
and
prints correctly on her printer. When proofing your document under PDF pay particular attention
to
the rendering of the mathematics, especially symbols and notation drawn from other than standard
fonts.
References
It is the author's obligation to provide complete references with the necessary information.
After
the last sentence of your submission, please insert a line break—not a page break—and begin your
references on the same page, if possible. References should appear right after the end of the
document. References should have margins that are both left and right- justified. You may choose
not
to right-justify the margin of one or more references if the spacing looks too awkward. Each
reference should give the last names of all the authors, their first names or first initials,
and,
optionally, their middle initials. The hierarchy for ordering the references is:
-
Last name of first author
-
First name of first author
-
Last name of second author (if any). Co-authored work is listed after solo-authored work
by the same first author (e.g., Edlin, Aaron S. would precede Edlin, Aaron S. and
Stefan Reichelstein).
-
First name of second author
-
Publication year
-
Order cited in text
The information to be given with each citation in the references is as follows:
Articles in traditional journals:
Required: Author's (authors') name(s), title of article, name of journal, year of publication
(or
"n.d." if no date), volume number, page numbers.
Optional: issue number and month/season of publication. For forthcoming (in press) articles, put
expected year of publication and substitute "forthcoming" for the volume and page numbers.
Optional: A hyperlink to the article.
Books:
Required: Author's (authors') name(s), title of book, year of publication (or "n.d." if no
date),
publisher, edition (if not first). For forthcoming (in press) books, put expected year of
publication and add "forthcoming."
Chapters in collections:
Required: Name(s) of author(s) of chapter, name(s) of editor(s) of book, title of chapter, title
of
book, year of publication (or "n.d." if no date), publisher, and edition (if not first). For
forthcoming (in press) books, put expected year of publication and add "forthcoming."
Working papers:
Required: Author's (authors') name(s), title of working paper, year (or "n.d." if no date),
location
(e.g., "Department of Economics Working Paper, University of California, Berkeley" or "Author's
web
site: http://www.someurl.edu/author." If the working paper is part of series, then the series
name
and the number of the working paper within the series must also be given.